SponsorshipX ("SPX", "we", "our", or "us") respects your privacy and is committed to protecting the personal information you provide when using our website, attending our events, participating in our programs, or engaging with our services.
This Privacy Policy explains what information we collect, how we use it, who we share it with, and the choices available to you.
SponsorshipX is responsible for personal information under its control and has designated a Privacy Officer responsible for overseeing compliance with this Privacy Policy and applicable privacy legislation.
Information We Collect
We may collect information including:
• Contact Information
o Name
o Email address
o Phone number
o Mailing address
• Professional Information
o Employer or organization
o Job title
o Industry sector
o Sponsorship interests
o Partnership objectives
o Professional biography or profile information
• Event and Program Information
o Event registrations
o Attendance records
o Program participation
o Survey responses
o Networking preferences
• Payment Information: Where applicable, payment information required to process registrations, memberships, sponsorships, or purchases.
• Website Information: When you visit our website, we may collect technical information such as:
o IP address
o Browser type
o Device information
o Website usage data
o Cookies and analytics information
Much of the information collected by SponsorshipX relates to individuals in a professional or business capacity, including business contact information, professional profiles, sponsorship interests, and partnership objectives.
How We Use Information
We use information to:
• Provide our services and operate our platform
• Manage registrations, memberships, events, and programs
• Facilitate sponsorship and partnership opportunities
• Introduce individuals and organizations with shared interests
• Communicate with users regarding programs, events, and opportunities
• Improve our services and user experience
• Conduct research, reporting, and analytics
• Process payments
• Comply with legal obligations
• Create anonymized, aggregated, or statistical information for reporting, benchmarking, research, and business improvement purposes
Sharing Information
We do not sell personal information. We may share information with trusted third parties where necessary to operate SponsorshipX and deliver our services. These parties may include:
• Technology and software providers
• Event operators
• Payment processors
• Marketing and communications providers
• Professional advisors
• Legal and regulatory authorities when required by law or where necessary to protect the rights, safety, security, or property of SponsorshipX, our users, partners, or the public
Sharing Information with Sponsors and Partners
A core function of SponsorshipX is facilitating sponsorship, partnership, networking, and business development opportunities.
As part of these services, SponsorshipX may share certain participant, member, attendee, or user information with sponsors, rights holders, event organizers, strategic partners, funding partners, and research partners participating in SponsorshipX programs.
Information shared may include:
• Name
• Organization
• Job title
• Business contact information
• Areas of professional interest
• Event attendance information
• Sponsorship and partnership interests
• Profile information voluntarily submitted through SponsorshipX
Such sharing may occur for:
• Business introductions
• Networking opportunities
• Event participation
• Sponsorship activation
• Partnership development
• Program delivery
• Reporting and measurement requirements
By registering for events, participating in programs, creating a profile, or otherwise engaging with SponsorshipX services, you acknowledge, understand and consent to such sharing where reasonably necessary to facilitate the opportunities, programs, and services in which you choose to participate.
Certain events, programs, and networking opportunities may involve the sharing of attendee directories, participant lists, speaker information, or networking profiles with approved sponsors, partners, hosts, and attendees.
Marketing Communications
We may send communications regarding events, programs, industry insights, and opportunities that may be relevant to you.
You may unsubscribe from marketing communications at any time using the unsubscribe link included in our emails or by contacting us directly.
Service Providers
We may use third-party service providers to assist with hosting, communications, analytics, customer relationship management, event management, and payment processing.
These providers are authorized to access personal information only as necessary to perform services on our behalf. Some service providers may store or process information outside of Canada, including in the United States and other jurisdictions. As a result, personal information may be subject to the laws of those jurisdictions.
Cookies and Analytics
Our website may use cookies and similar technologies to improve user experience, analyze website traffic, and understand how visitors interact with our website. You may manage cookie preferences through your browser settings.
We may use analytics tools and similar technologies provided by third parties to understand website usage, improve performance, and evaluate the effectiveness of our communications and marketing activities.
Retention
We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, meet legal obligations, resolve disputes, and enforce agreements.
Access and Correction
You may request access to personal information we hold about you and request corrections where appropriate, subject to applicable legal requirements.
Consent
By using our website, registering for programs or events, creating a profile, or otherwise providing information to SponsorshipX, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy. You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice.
International Users
SponsorshipX is a Canadian company and operates primarily from Canada. Personal information collected by SponsorshipX is generally governed by applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
SponsorshipX welcomes participants, partners, sponsors, and visitors from around the world. Depending on your location, you may have additional rights regarding your personal information under applicable privacy laws, including the General Data Protection Regulation (GDPR) in the European Economic Area and the United Kingdom General Data Protection Regulation (UK GDPR).
Where required by applicable law, individuals may have the right to request access to, correction of, deletion of, restriction of processing of, or portability of their personal information, or to object to certain processing activities. Requests may be submitted to SponsorshipX using the contact information provided below.
Privacy Compliance
SponsorshipX is committed to protecting personal information in accordance with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable privacy laws.
Safeguards
SponsorshipX maintains physical, administrative, and technical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.
Privacy Complaints
If you have concerns regarding SponsorshipX's privacy practices, you may contact our Privacy Officer. We will investigate complaints and respond within a reasonable timeframe in accordance with applicable privacy legislation.
Policy Updates
SponsorshipX may update this Privacy Policy from time to time. Updated versions will be posted on our website with a revised effective date.
Contact Us
If you have questions regarding this Privacy Policy or our privacy practices, please contact:
Privacy Officer
SponsorshipX
info@sponsorshipx.com
